1. What is the first step in the implementation of an MIS?
a) Developing procedures for implementation
b) Planning space layouts
c) Acquiring floor space
d) Training operating personnel
Answer: c) Acquiring floor space
Explanation: Acquiring floor space is the initial step in implementing an MIS as it provides the physical environment necessary for setting up the system.
2. What is the purpose of planning space layouts for MIS implementation?
a) To train operating personnel
b) To acquire computer-related acquisitions
c) To organize the space for implementation
d) To develop forms for data collection
Answer: c) To organize the space for implementation
Explanation: Planning space layouts ensures that the physical environment is arranged in an efficient manner to accommodate the MIS components and facilitate smooth implementation.
3. Which activity involves developing guidelines for using the MIS system efficiently?
a) Developing forms for data collection
b) Testing the system
c) Documenting the system
d) Training operating personnel
Answer: d) Training operating personnel
Explanation: Training operating personnel involves developing procedures and guidelines for using the MIS system effectively to achieve desired outcomes.
4. What is the purpose of computer-related acquisitions in MIS implementation?
a) To develop forms for data collection
b) To test the system
c) To acquire necessary hardware and software
d) To document the system
Answer: c) To acquire necessary hardware and software
Explanation: Computer-related acquisitions involve procuring the required hardware and software components essential for implementing the MIS effectively.
5. What is the final step in the MIS implementation process?
a) Developing forms for data collection
b) Testing the system
c) Cutting over to the new system
d) Evaluating the MIS
Answer: c) Cutting over to the new system
Explanation: Cutting over involves transitioning from the old system to the new MIS, marking the final stage of implementation.
6. Which activity ensures that the MIS operates according to predefined specifications?
a) Developing forms for data collection
b) Testing the system
c) Documenting the system
d) Training operating personnel
Answer: b) Testing the system
Explanation: Testing the system involves verifying that all components function correctly and meet predefined requirements before full deployment.
7. What is the purpose of documenting the MIS system?
a) To acquire floor space
b) To develop procedures for implementation
c) To evaluate the MIS
d) To provide reference materials for system operation and maintenance
Answer: d) To provide reference materials for system operation and maintenance
Explanation: Documenting the MIS system involves creating manuals, guides, and other materials that serve as references for users and administrators.
8. How is the effectiveness of the MIS system evaluated?
a) By acquiring floor space
b) By training operating personnel
c) By developing forms for data collection
d) By assessing its performance against predefined criteria
Answer: d) By assessing its performance against predefined criteria
Explanation: Evaluation involves comparing the actual performance of the MIS system against predetermined standards or objectives to determine its effectiveness.
9. Which activity involves developing templates for capturing data within the MIS system?
a) Testing the system
b) Developing forms for data collection
c) Training operating personnel
d) Documenting the system
Answer: b) Developing forms for data collection
Explanation: Developing forms for data collection involves creating templates or formats for capturing and inputting data into the MIS system.
10. What is the purpose of controlling and maintaining the MIS system?
a) To acquire floor space
b) To evaluate the MIS
c) To ensure continuous operation and performance
d) To develop procedures for implementation
Answer: c) To ensure continuous operation and performance
Explanation: Controlling and maintaining the MIS system involves ongoing activities to ensure its smooth operation and optimal performance over time.
11. What does the “cut over” phase of MIS implementation involve?
a) Acquiring floor space
b) Training operating personnel
c) Transitioning from the old system to the new MIS
d) Testing the system
Answer: c) Transitioning from the old system to the new MIS
Explanation: The “cut over” phase involves the actual transition from the previous system to the new MIS system.
12. Why is developing procedures for implementation important in MIS implementation?
a) To evaluate the MIS
b) To ensure smooth and systematic deployment
c) To develop forms for data collection
d) To control and maintain the system
Answer: b) To ensure smooth and systematic deployment
Explanation: Developing procedures for implementation establishes guidelines and protocols to follow, ensuring a structured and organized approach to deploying the MIS.
13. What role does testing play in MIS implementation?
a) Developing forms for data collection
b) Acquiring floor space
c) Verifying the system’s functionality and performance
d) Evaluating the MIS
Answer: c) Verifying the system’s functionality and performance
Explanation: Testing is essential for verifying that the MIS system functions correctly and meets performance expectations before full deployment.
14. How does acquiring floor space contribute to MIS implementation?
a) By evaluating the MIS
b) By providing the physical environment for system setup
c) By training operating personnel
d) By developing forms for data collection
Answer: b) By providing the physical environment for system setup
Explanation: Acquiring floor space provides the necessary physical infrastructure to set up and deploy the MIS system effectively.
15. What is the primary purpose of developing files in MIS implementation?
a) To acquire floor space
b) To evaluate the MIS
c) To organize and store data efficiently
d) To control and maintain the system
Answer: c) To organize and store data efficiently
Explanation: Developing files involves creating structures and protocols for organizing and storing data within the MIS system, ensuring efficient data management.